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Administrative Coordinator (m/f/d) to support our Framework Contracts (FWC) Unit

  • Beginn: ab sofort möglich
  • Firma: GFA Consulting Group GmbH
  • Branche: Unternehmensberatung/Wirtschaftsprüfung
  • Berufsfeld: Fremdsprachenassistenz/-sekretariat
  • Anstellungsart: Vollzeit (Festanstellung)

We are one of the leading German consulting companies working in international development cooperation. At GFA Consulting Group, we strive to catalyse change to improve the quality of life of people around the world by promoting sustainable development to achieve the SDGs and leveraging opportunities for digital innovation. We provide consulting services and implement projects financed through bilateral and multilateral funds. Our clients are GIZ, KfW, the European Commission, Global Fund, Gavi, MCC and many others. Since 1982, we have been active in more than 130 countries and continuously expand the scope of our work, which currently includes ten operational departments in different sectors.

GFA set up the Framework Contracts Unit (FWC) at his headquarter in Hamburg in June 2018 with a dedicated team implementing numerous projects for various funding agencies. GFA is lead partner in the following EU-financed SIEA worldwide Framework Contract Lots: a) Human Rights, Democracy and Peace and b) Human Development and Safety Net. Furthermore, GFA co-leads in: a) Infrastructure, sustainable growth, jobs and b) Public Finance Management. The FWC Unit
also implements Contracts for the SADC Secretariat providing technical support to the SADC Secretariat and its 16 member states in Southern Africa, as well as for KfW in implementing studies for the preparation of larger financial assistance projects. The studies cover areas like e.g. Environment and Social Due Diligence, Project Executing Agency, Target Group Analysis, Peace and Conflict Assessment.

We are currently looking for immediate employment a full-time

Administrative Coordinator (m/f/d) to support our Framework Contracts (FWC) Unit

Job description

The FWC Unit Administrative Coordinator (m/f/d) is the central point of contact within the Unit for all organisational, administrative and editorial issues. The main tasks are to support the Project Managers in the acquisition and implementation of contracts.

Key tasks, duties and responsibilities

  • Support in acquisition of specific contracts
  • Responsible for compiling of documents required for the acquisition
  • International correspondence with partners and experts
  • Responsible for timely completion and submission of proposals
  • Assist with project implementation
  • Support in the administrative and organisational handling of on-going contracts
  • Support of experts (either home-based or in-the-field), together with the Project Managers
  • Responsible for travel arrangements (flight bookings, visa applications and other logistics)
  • Data management of project references, creation and/or updating of project rooms on GFA’s Management Information system
  • Proof reading, formatting and lay outing of all documents produced, e.g. proposals and reports
  • Entering key specific contract’s acquisition and implementation data into the FWC’s IT systems and databases


  • Completed commercial vocational training (office clerk, foreign language correspondence, European assistant, etc.) or Bachelor's degree with initial relevant professional experience
  • Excellent language skills in writing in French and English are essential, knowledge of German, Spanish, and/or Portuguese is an asset
  • 3-5 years of working experience in office management, formatting and proofreading, administrative and organisational support
  • Ability to work under pressure and meet tight deadlines
  • High Proficiency in MS Word and Excel
  • Ability to work on your own initiative but also in a team
  • High sense of responsibility and quality orientation
  • Open and communicative personality
  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines

What we offer

We work at the heart of International Cooperation and find solutions to global challenges through our projects. Integrated into a team of employees from all over the world and different backgrounds, we lay the foundation for you to grow and learn within GFA through continuous skills development and further training.
Our flexible working time model and our family-oriented company policy makes it possible for you to reconcile professional and private life. Even though Hamburg is a vibrant city, GFA offices are surrounded by nature. To get here fast and easy we offer a public transport reimbursement program.
The sense of community at GFA is very important to us. We regularly organize social events for people to get to know each other and to exchange.


Please send your application (CV, cover letter, references / certificates) your salary expectations, the earliest possible starting date, your language skills using the European competence framework, and reference code ASS-DEU22GFA0007-12FJ by email to Birgit Nelles: nelles@gfa-group.de

PLEASE NOTE: suitable candidates may be interviewed before application deadline.

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